Milestones of Maplewood's PASI Involvement
› Maplewood involved since initial meeting in
› Responded to PASI RFI in April, 2008
› Formally stated commitment in October,
› Developed client to interact with PASI in
› Agreements with two pilot divisions in
› Maplewood's Enter New Student
application successfully interacts with
PASI site in April, 2010
› Pilot Proposal on May 31, 2010
› Maplewood selected as the sole PASI Pilot
Vendor in June, 2010
› Passed Initial Conformance Test in
› End-to-End User Acceptance Testing
(Pilots) in July/August, 2010
› Pilots live with PASI September 7, 2010
› Passed all final UAT and Conformance
testing in May, 2012
› Maplewood now approved for full
deployment to all clients
Take a look at our PASI information session video.
Excerpt from PASI Director's Report March 15, 2013:
Maplewood Computing Ltd. (Stage 9.0 - in Production
"Go Live" mode), has successfully
completed all conformance testing, piloting and integration modifications. They are currently rolling out their PASI-integrated SIS to
their school authority clients; to date five school authorities are using the Maplewood PASI-integrated SIS.
SCHOOL AUTHORITY FEEDBACK on IMPLEMENTING a PASI-INTEGRATED SIS
The Fort McMurray Roman Catholic Separate School District No 32 recently implemented the Maplewood PASI-enabled SIS product and offered the PASI team the following comments,
" ...the transition to PASI Live went very well and with relatively little work from our end.
...and in less than 5 days after the transition we are good to go."
They further noted that, "The school staff likes the new features and the
ability to bring in students already in the Ministry database
and the new warning messages when entering new students. I can
see right away that this will save countless hours of work in
managing our Student Information System, especially in the
critical months of August and September. "
Maplewood continues to lead the development and deployment of Alberta's new PASI initiative.
The Provincial Approach to Student Information (PASI) is an initiative by Alberta's Ministry of Education to provide a
mechanism for real-time data exchange, used to ease the process of data submission to the province.
This is a very exciting project that will benefit Alberta schools to an extent far greater than any others across the country. No other province has
a data exchange process as tight as PASI. It is now a seamless extension to Maplewood, reducing the impact of the data exchange process, while
providing significant improvements in day-to-day processes.
Any large initiative like this inevitably takes a
significant amount of time and effort to develop and deploy, and requires complete commitment from any vendor who is to participate successfully.
Maplewood has years of experience successfully working with other provinces on similar projects, and we knew from the outset that in order
to complete the project properly, that we would need to be involved and proactive from the beginning. We have been working with the PASI
team for over five years, and now Maplewood is the only PASI-Enabled Student Information System in production.
Every school in the province
must be using a PASI-Enabled SIS by September, 2013. This means that every school must have implemented a PASI-Enabled SIS well before
this time next year. Our pilots were using the system for over 18 months before signing off, including the entire year-end process and
school opening. No other SIS system has even started pilots, so there will likely be significant challenges for these other systems to
meet the deadlines. We are ensuring that we have all of our clients running live on PASI well before the greatest volume of implementations
occurs next Spring.
Some Maplewood clients going live this Summer following June 30 submission
Remaining clients expected to go live following the September 30 submission
All Maplewood clients will be live on PASI well before the bulk of deployments in the province which must occur in the Spring of 2013 in order to meet the September 2013 deadline.
As for the benefits of using a PASI-enabled SIS, this is the feedback from our pilots:
"It was exciting to be a part of the PASI Integration pilot. The real-time access to PASI information makes the secretaries,
principals and my job easier in many ways. With PASI integration, when entering a new student, the secretary can see right away
if the student was enrolled at another school (past or present). The demographic information and some enrollment information can
now be transferred from the previous school directly into Maplewood.
"No more waiting for new ASN's! When a new student is enrolled, the ASN is created right away. Our school secretaries and our transportation department love this new feature.
The new ASN is imported directly into Maplewood so there are no errors in copying the information from one system to the other.
"For me, the best time saving feature of this integration is not having to export and import the September 30th and March 1st demographic and enrollment information
from Maplewood to Edulink. Repeating this process was tedious and inefficient. Now with PASI integration, we enter the information into Maplewood and voila
it is in PASI."
Micheline Murray, Administratrice SIS - SIS Administrator
Conseil scolaire Centre-Nord - Greater North Central Francophone ER #2
"Conseil scolaire Centre-Nord is very pleased to have
successfully completed the piloting of Phase I of the
Maplewood-PASI integration. From the onset, our relationship
with Maplewood has been very collaborative and productive. We
greatly appreciate Maplewoodâ€™s commitment to developing the best
possible interface. Their openness to our suggestions for
improvement created an ambience of trust and respect."
Henri Lemire, Directeur general - Superintendant Conseil scolaire Centre-Nord - Greater North Central Francophone ER #2
The data that is exchanged through PASI currently includes demographic data and enrolment data. As the depth of the data collected through PASI increases, Maplewood
will be adding more and more functionality to take full advantage of these improvements. The next stage includes final marks, and will allow the system to reconcile
transcript data against the data in PASI in real time.